August 29, 2014

Bylaws

ARTICLE I
Name of Organization and Governance Structure

The Academy for Critical Incident Analysis, hereafter known as ACIA, is established at John Jay College of Criminal Justice of the City University of New York. ACIA shall have a policy oversight structure consisting of the ACIA Council and the Executive Committee.

ARTICLE II
Mission Statement

The Academy for Critical Incident Analysis, at John Jay College of Criminal Justice, has been established with the support of the Dart Foundation, to promote and disseminate scholarly research relating to the emergence, management and consequences of critical incidents. ACIA sponsors scholarship and research, hosts conferences and symposiums, and maintains research archives of incident records. ACIA also supports the development and dissemination of course curricula and supporting media for the teaching of critical incident analysis, and supports related instruction at the graduate and undergraduate level at John Jay College.

ARTICLE III
The ACIA Council

Section 1. The ACIA Council provides for oversight and strategic advice for ACIA, including but not limited to the following:

  • Planning conferences and events;
  • Planning for publications and serving as blind reviewers of papers and proposals;
  • Reviewing and commenting on course proposals;
  • Advising on the development of the ACIA Archive;
  • Assessing emerging critical incidents;
  • Identifying strategic opportunities.

Section 2. The Council consists of 6 public members, 6 John Jay College faculty members, and the Executive Director.

Section 3. The Council elects a Chair from among the members of the Council.

Section 4. The Council has an Executive Committee that consists of two faculty members of the Council and the Executive Director.

Section 5. The ACIA Council shall hold at least two regular meetings a year, at least one being in-person. A quorum occurs when more than half of the Council members are in attendance, whether by electronic means or in person. All meetings will be conducted using Robert’s Rules of Order.

Section 6. The public members of the ACIA Council shall be six persons people who are noteworthy in the professions and disciplines related to critical incident analysis.

Section 7.Prospective public Council members are nominated by Executive Committee members and receive final approval by a majority vote of the Council. Members added before or after the bi-annual meetings must be approved by a consensus or majority vote of the Executive Committee. They serve three-year terms without term limits.

Upon Executive Committee approval, ACIA Council members will receive official invitations from the Executive Director.

Section 8. A member can resign from the ACIA Council by making a request to the ACIA Executive Director. However, a unanimous vote of the Executive Committee is required before a member can be recalled or removed from the ACIA Council.

Section 9. The Chair of the ACIA Council shall be elected by the Council from among the members of the Council or from outside of the membership of the Council. The Chair shall have the following duties and responsibilities:

  • The Chair shall preside at formal meetings of the Council.
  • The chair shall serve as an adviser to the Executive Director, and provide substantial leadershp in any visioning processes for the ACIA, in conjunction with the Executive Director.
  • The Chair shall designate a search committee when an Executive Director must be appointed.
  • The Chair shall designate a performance review committee to conduct an annual assessment of the performance of the Executive Director.

Section 10. The Council shall establish, by amendment of these Bylaws, ACIA Panels which shall function as specialized subcommittees of the ACIA Council. Each panel shall have a chair and an Executive Committee appointed annually by the Executive Director.  Panel members are appointed by the ACIA Council. The following ACIA Panels are hereby established:

  • ACIA Panel on Critical Incident Education: This panel consists of representatives of each college or university offering or preparing to offer undergraduate or graduate courses in critical incident analysis.
  • ACIA Panel on Critical Incident Research: This panel consists of scholars using or preparing to use the ACIA Archive. The Panel shall approve changes to structure and technical design of the Archive Dataset, and shall approve levels of access to components of the database by scholars, students and the general public.
  • JCIA Editorial Board: This panel formulates the scholarly focus of the Journal of Critical Incident Analysis, and recommends editorial policy to the Managing Editor and the ACIA Council. The Editorial Board also designates a roster of referees for the peer review of submitted articles. The roster shall include the members of the Panel on Critical Incident Education and the Panel on Critical Incident Research.  The Chair of the Board also serves as the Managing Editor.

ARTICLE IV
The Executive Committee

Section 1: The Executive Committee provides operational oversight for ACIA. The Committee guides the ACIA’s mission through policy formation, program evaluation, budget approval, and selection and annual review of the executive director. The Executive Committee oversees the peer review of project proposals and papers.

Section 2: Matters pertaining to selection and review of the executive director, budget adoption, and establishment of major policies and program changes shall be subject to a vote.

Section 3: Votes may take place at a scheduled meeting or by email.

Section 4: The Executive Committee shall have three members, two faculty members of the ACIA Council elected by the faculty members of the ACIA Council, and the Executive Director. The Executive Director shall preside over meetings of the Executive Committee.

Section 5: Members shall serve staggered terms of three years each. The Executive Director shall establish the staggered terms.

Section 6: Executive Committee members may serve multiple terms.

Section 7: Members shall:

  • Advance, promote and support the mission of the ACIA.
  • Participate in at least four quarterly meetings per year. Members can miss a meeting if they provide a written excuse to the Executive Director. Meeting dates and times should be scheduled at or immediately after the previous meeting so members have sufficient time to plan for and schedule the next meeting.
  • Serve on any subcommittees, as designated by the Executive Director.
  • When appropriate, raise resources or assist in raising resources for the ACIA.

Section 8: Executive Committee Members can be removed with a two-thirds vote of the Faculty members of the ACIA Council. Any member who is up for a removal vote must abstain from the vote.

Section 8: Vacancies that occur because of a resignation or dismissal shall be filled by vote of the majority of the faculty members of the ACIA Council, for the remainder of the vacated term.

Section 9: The Executive Director may invite certain guests to participate or attend Executive Committee meetings or functions.

ARTICLE V
Executive Director

Section 1: The Executive Director shall be a faculty member of John Jay College and shall be the chief operating officer of ACIA. The Executive Director shall be selected and appointed by the Executive Committee following consultations with the ACIA Council and the Provost of John Jay College. The appointment of the Executive Director shall be subject to the approval of the Provost.

Section 2: The Executive Director can act for the Executive Committee provided:

  • A majority of the officers and executive director agree to a policy which authorizes the Executive Director to take such a decision or action..
  • Other Executive Committee members are notified of the decision and allowed to comment.
  • The action is not one that requires a two-thirds vote of the entire committee.

The Executive Director is a voting member of the Executive Committee.

If the Executive Director is incapacitated or cannot be reached in a timely manner, then the Executive Committee can designate one of the faculty members of the Board to act for the Executive Director.

Section 3: The Executive Director shall have the following duties and responsibilities:

  • The Executive Director shall conduct meetings of the Executive Committee,
  • appoint members to subcommittees,
  • work with the Board to develop and advance ACIA policies,
  • fill any vacancies based on resignation or dismissal and make recommendations to fill any regular vacancies;
  • coordinate with department chairs and program directors for the scheduling of courses related to critical incidents;
  • administer the ACIA;
  • hire all employees, and
  • coordinate all functions of the ACIA.

The Executive Director shall serve a two-year term, with an option for a second term.

ARTICLE VI
Executive Committee Meetings

Section 1: The Executive Committee shall hold four regular meetings a year. A quorum occurs when more than half of the Executive Committee members are in attendance, whether by telephone or in person. All meetings will be conducted using Robert’s Rules of Order.

Section 2: The Chair can call special meetings, in concurrence with the executive director.

Section 3: The ACIA shall cover any reasonable expenses incurred by Executive Committee members in traveling to and from meeting destinations or in conducting any business for the ACIA.

Section 4: The Chair will schedule meeting times in concurrence with the executive director.

Section 5: Meeting agendas shall be planned by the Executive Director. Executive Committee members can add an agenda item up to two weeks before the scheduled meeting. Agendas should be sent to Executive Committee members at least one week before a scheduled meeting. Any other items can be covered under the “New Business” part of the agenda.

ARTICLE VII
Adoption and Publication

Section 1: Upon approval by a two-thirds vote of the Faculty members of the ACIA Council, these bylaws shall take effect.

Section 2: Any change of these bylaws requires a two-thirds vote of the Executive Committee.

Section 3: Upon approval, the bylaws shall be posted on the ACIA’s Web site, and hard copies shall be made available to Executive Committee members and “ex officio” members.